To ensure accurate processing and timely payment, PETEX requires all vendors to follow the invoicing procedures outlined below. These guidelines help streamline Accounts Payable operations and reduce delays caused by incomplete or improperly submitted invoices.
Invoices that do not meet these requirements may be returned for correction before processing.
PETEX Accounts Payable
All invoices must be submitted according to the following guidelines.
Invoices must be submitted by email to: AP@PETEXLTD.COM
Invoices must be submitted in PDF format only.
Each PDF must contain:
One invoice
All supporting documentation or work tickets
These documents must be combined into a single PDF file.
Each invoice must correspond to one location only.
All invoices must include the appropriate identifying information, such as:
Lease name
Facility name
Well name
Well number
This information ensures invoices are correctly routed and processed.
Payment terms begin when the invoice is received, not on the invoice date.
Invoices submitted more than 60 days after the date of service may not be eligible for payment.
To avoid delays, vendors should submit invoices promptly after services are completed.
Invoices that do not meet the submission requirements may be returned to the vendor for correction before they can be processed.
Ensuring invoices follow the required format and include all necessary information helps prevent payment delays.
PETEX prioritizes ACH payments for vendor transactions.
Vendors who are not currently set up to receive ACH payments are encouraged to contact Accounts Payable to complete the setup.